Value Proposition: The Cutover Plan and Go-Live prevents the most costly scenario at launch: “Load completed… but the TB does not match, AR/AP are not closing, and there is no clear decision on whether to Backout or proceed” — this package provides you with a practical transition schedule + Checklists + Tie-out guides + Decision log to exit Day-0 with traceable numbers.

In 20 Seconds: What Will You Get?

• Cutover Plan with a timeline (T-4w to Day+10) + Owners + Gate approvals.
• Go-Live Checklist for readiness with a “Pass/Fail” system + Evidence required for each item.
• Post-Load Tie-out: TB/AR/AP/Inventory/FA linking templates before/after load with a log of variances.
• Cutover JE Log: Migration/Adjustments/Reclass journal entry record with References and Prepared/Reviewed status.
• Backout Plan: Backout plan with clear decision criteria + who signs.
• Hypercare Tracker: Day-1/Day-7 issue log, financial impact, and repair plan linked to numbers.
• Go-Live Sign-off Pack: Delivery index + TB copy + Tie-out evidence + approval signatures.

CTA related to outputs: you will receive Runbook + Readiness Checklist + Tie-out Pack + Cutover JE Log + Backout Decision Pack ready for application.

Suitable For

• Financial Controller / Chief Accountant: Finalizing TB and Subledgers post-load and managing migration entries.
• ERP PMO / Project Manager: Managing Cutover as events and tasks with Owners and Go/No-Go gates.
• Internal Audit / Controls: Documenting load evidence, Tie-outs, and decisions (Traceability) to reduce launch risks.

Not Suitable For

• If your project is still in the system selection/design (Blueprint) phase and you only need UAT and testing scenarios.
• If you are looking for “Data Migration templates” for Master Data/Opening Balances — this is a Cutover/Go-Live package, not Migration templates.

Without the Package / With the Package (Brief Comparison)

Before Use: 5 Symptoms That Go-Live is Financially Threatened

• No clear Freeze plan (When do we close the old system? When do we open the new one? What happens to transactions “in between”).
• No Tie-out definition: What needs to match (Total TB? Control accounts? AR/AP subledger totals?).
• Migration entries are done “manually” without JE Log or References, losing Traceability.
• Loading issues are managed as screenshots without financial impact logs, owners, or SLAs.
• No Backout Plan with decision criteria, making the decision emotional on launch day.

How Does the Cutover and Go-Live Plan Work Practically?

The approach here starts from “pre-load” and ends with “first close post-launch”: defining Freeze & data cut → loading Opening balances and Master data → executing Post-Load Tie-out → recording migration entries in JE Log → issuing Go/No-Go sign-off → monitoring Hypercare until numbers stabilize within TB and Subledgers.

Implementation Method (3 Steps)

Step 1: Preparation and Report Gathering

• Define the transition scope: entities/branches, Cutover date, and what will be loaded (GL/AR/AP/Inventory/FA).
• Prepare a “Snapshot baseline” from the old system: TB/GL, AR/AP aging, inventory valuation, asset register, bank balances.
• Prepare Freeze and Delta Plan: how to handle transactions occurring after the snapshot until the final close of the old system.

Step 2: Reconciliations + Matches + JE Log

• Execute loading balances/data then run Tie-out on critical accounts: Control accounts, total AR/AP, inventory, assets, banks.
• Open Cutover JE Log: any variance is treated as a documented migration/reconciliation entry (Reason + Reference + Approved by).
• Close variances through Variance log: “Variance – Reason – Action – Owner – Date” instead of oral follow-ups.

Step 3: Adjusted TB + Reports + Closing Pack

• Issue Adjusted TB after migration entries and link it to subledger reports in the new system (AR/AP/Inventory/FA).
• Prepare “Go-Live Sign-off”: readiness + Tie-out evidence + Go/No-Go or Backout decision.
• Compile Closing Pack for launch: baseline snapshots + tie-out results + JE log + approvals + hypercare tracker for the initial days.

Package Components (Clear Inventory)

1. Cutover Plan (Timeline + Owners + Gates)
   • Practical Purpose: Transform Cutover into clear events (Freeze/Extract/Load/Validate/Sign-off) instead of a “general plan”.
   • When to Use: From T-4 weeks to Day+10 (Hypercare) with deadlines and owners.
   • Resulting Evidence: Signed transition plan + Task completion log (Status/Date/Owner).
2. Go-Live Readiness Checklist (Pass/Fail + Evidence)
   • Practical Purpose: Measure readiness for launch as verifiable items: “Completed/Not Completed” with Evidence.
   • When to Use: T-7 days → Day-0 before Go/No-Go decision.
   • Resulting Evidence: Completed checklist + related evidence (links/files/references).
3. Freeze & Delta Handling Sheet
   • Practical Purpose: Manage transactions “between systems”: what stops? What is temporarily recorded? How is it re-entered?
   • When to Use: From the moment of Snapshot until the old system is closed and the new one is opened.
   • Resulting Evidence: Delta log showing every transaction outside the snapshot and how it was handled.
4. Tie-out Templates (GL/AR/AP/Inventory/FA/Bank)
   • Practical Purpose: Execute Post-Load Tie-out uniformly: baseline vs loaded vs adjusted.
   • When to Use: Day-0 immediately after loading + repeated on Day+1/Day+3 based on stability.
   • Resulting Evidence: Tie-out results + variance analysis + acceptance/rejection decision.
5. Variance Log (Differences Register)
   • Practical Purpose: Record every variance: amount, account/module, reason, action, owner, date.
   • When to Use: Day-0 until the last variance is closed before Go-Live sign-off.
   • Resulting Evidence: Updated variance register demonstrating progress and closure of points.
6. Cutover JE Log (Migration/Adjustments/Reclass)
   • Practical Purpose: Document migration entries that make TB “close” (Opening adjustments/Mapping fixes/Reclass).
   • When to Use: From Day-0 until the first close post-launch.
   • Resulting Evidence: JE log with references + References + list of what was actually migrated in ERP.
7. Backout Plan (Rollback Runbook + Decision Criteria)
   • Practical Purpose: Establish a practical Backout Plan: what is rolled back? Who executes? What is the decision criterion?
   • When to Use: Prepared before Day-0 and reviewed in the Go/No-Go meeting.
   • Resulting Evidence: Backout decision pack + rollback steps list + approval signatures.
8. Hypercare Tracker (Day+1 → Day+10)
   • Practical Purpose: Track post-launch issues with financial impact: impact on AR/AP/Inventory/Posting/Reports.
   • When to Use: First 10 days (or as per project plan) until reports stabilize.
   • Resulting Evidence: Incident log + financial impact + resolution decision + closure date.
9. Go-Live Sign-off Pack (Index + Approvals)
   • Practical Purpose: Standardize Day of Launch delivery: what was done? What is the evidence? Who approved?
   • When to Use: At the end of Day-0 (or before opening the system to users) + update final version after Hypercare.
   • Resulting Evidence: Pack index + approved version (Version/Prepared/Reviewed/Approved).

What Should Be Included in the Delivery?

• 01-Cutover-Plan.xlsx: Timeline + Owners + Gates + Status tracking.
• 02-GoLive-Readiness-Checklist.xlsx: Pass/Fail + Required Evidence + Go-Live Readiness Results.
• 03-Freeze-&-Delta-Log.xlsx: Freeze window + delta transactions and how they were handled.
• 04-TieOut-Pack.xlsx: Tie-out templates for GL/AR/AP/Inventory/FA/Bank + Variance summaries.
• 05-Variance-Register.xlsx: Variance register (Reason/Action/Owner/Date/Closure).
• 06-Cutover-JE-Log.xlsx: Migration entry log + References + Prepared/Reviewed + Posting status.
• 07-Backout-Plan.docx: Backout plan + Decision criteria + Rollback runbook.
• 08-Hypercare-Tracker.xlsx: Incident log + Financial impact + Repair plan + Closure.
• 09-GoLive-Signoff-Pack.docx: Go/No-Go minutes + Signatures + Evidence index.
• 10-Archiving-Map.docx: Naming convention + Copy storage path (Cutover/Day0/Day+X/Final).

After Implementation (Two Points Only)

• Operational Outcome for the Team: The transition becomes “managed by tasks and evidence”: Freeze → Load → Tie-outs → JE log → Sign-off → Hypercare, with an owner for each item instead of open meetings.
• Control/Audit Outcome: Complete Traceability: baseline snapshots ↔ Tie-out results ↔ migration entries ↔ Adjusted TB ↔ Go/No-Go/Backout decision with Version/Sign-off available for archiving.

FAQ — Questions Before Purchase

Is it suitable for any ERP system?

Yes. The package relies on Exports (TB/GL/Load reports) and the Tie-out and JE log approach, not on technical integration with a specific system.

Does it cover the entire ERP transition plan or just the Go-Live part?

It focuses on the ERP transition plan during the Cutover/Go-Live phase and immediately thereafter (Hypercare). It does not cover system design/Blueprint or UAT in detail.

What is the minimum data required to run the Post-Load Tie-out?

Baseline TB/GL from the old system + load reports from the new system + subledger totals (AR/AP/Inventory/FA) and bank balances. The more details, the better the variance interpretation.

Is it suitable for multi-entity/branch companies?

Yes, provided your reports support Entity/Branch. You can run Tie-outs for each entity and then compile the Sign-off Pack at the group level.

Does it include a template for migration entries (Cutover JE)?

Yes, through the Cutover JE Log: it documents the entries required to close variances/reclassify with References and migration status.

Is there an actual Backout Plan or just a title?

There is a Backout Plan as a Runbook + decision criteria + who signs, ensuring the decision is defensible and not improvised.

Does it cover Tie-out for inventory and assets?

Yes, within the Tie-out pack: Inventory valuation totals and FA register totals at the aggregate level, and it can be expanded internally based on your system details.

Is it useful for month-end tests (Month-End) after launch?

It is useful as a transition phase: the first Month-End after Go-Live typically requires the same logic for Tie-outs, JE log, and Closing pack until reports stabilize.

Ready to Go-Live with “Traceable” Numbers Instead of TB Surprises?

Outputs: Cutover Plan + Go-Live Checklist + Tie-out Pack + Cutover JE Log + Backout Plan + Sign-off Pack.