Value Proposition: Ready Accounting Entries do not mean “saved entries”; they represent a workflow that prevents processing discrepancies at Month-End: each standard entry is linked to a cycle (O2C/P2P/Inventory/Payroll/Treasury) along with usage conditions, required documents, and its impact on the TB — thus, entries emerge as reviewable evidence instead of “adjustment entries” without a narrative.

In 20 Seconds: What Will You Get?

• Standard Journal Entries Library: A library of standard entries by cycle (By Cycle) instead of a “random entries file.”
• Journal Entry Dictionary: For each entry (when to use it? What document? What risks? What audit test?).
• Month-End Closing Entries: A ready Pack for Week-4: Accruals/Reclass/True-ups with documentation and approval fields.
• Accruals and Prepaids: Organized templates + Cut-off conditions + Reversal method if needed.
• Inventory and COGS Entries: Templates for inventory movements/inventory discrepancies/COGS pricing at the entry level and documentation.
• Payroll Entries: Templates for payroll accrual/settlement/deductions/leave liability linked to the payroll report.
• JE Log + Evidence Index: Numbered log + approval status + document index for each entry.

CTA related to outputs: Receive Library + Month-End JEs Pack + JE Log + Evidence ready to standardize entries.

Suitable For

• Chief Accountant / GL Lead: Standardizing recurring entries, managing Month-End, and reducing processing discrepancies among accountants.
• AP/AR/Payroll/Inventory Accountants: Consistent operational entries with clear supporting documents.
• Internal Audit / External Audit Liaison: Reviewing entries methodically: Entry → Document → Reason → Impact on TB.

Not Suitable For

• Those who want “ready entries with standardized account numbers for all companies” without linking to their chart of accounts (COA) — this is unrealistic and undermines entry quality.
• Those who want a system that automatically posts within the ERP — the product is a library + templates + documentation, not an automated integration.

Without the Library / With the Library (Brief Comparison)

Before Use: 5 Symptoms That Standard Entries Are Not Managed

• Accruals are repeated monthly but written with different wording and accounts each time.
• Prepaid/accrual entries are recorded without a reversal plan or without linking to the service period.
• Inventory and COGS entries appear at month-end as inventory discrepancies without clear documentation of the reason.
• Payroll entries are posted without a direct link to the payroll report or deduction details.
• There is no single JE Register that shows “what standard entries were used this month” and “what exceptional entries were made.”

How are Ready Accounting Entries Used Practically in Closing?

The idea is that the entry starts from a cycle/scenario rather than from a blank page: you select the standard entry from the library, input the period amounts and link them to a report/document, approve the entry via workflow, and then record it in the JE Log with a Posted/Not posted status. At the end of the month, the library transforms into a Closing Pack: Accruals + Reclassifications + Inventory/Payroll true-ups with clear Evidence.

Application Method (3 Steps)

Step 1: Preparation and Gathering Reports

• Link templates to the chart of accounts (COA) and define control accounts for each cycle.
• Identify sources of figures: AP/AR reports, payroll, inventory, bank, prepaid expenses, etc.
• Establish Cut-off and Reversal policies for entries that require them (Accruals/Prepaids).

Step 2: Reconciliations + Matching + JE Log

• Select the entry from Standard Journal Entries by cycle: (O2C/P2P/Inventory/Payroll/Treasury).
• Fill in the entry in the template: Amount + Period + Reference + Standard Narration + Evidence link.
• Record the entry in JE Log with approval status, then update the posting status after entering it into the system.

Step 3: Adjusted TB + Financial Statements + Closing Pack

• Before month-end closing: Review standard entries against expectations (accruals/prepaids/payroll/COGS) and extract exceptions.
• Run a simple Tie-out: Totals of entries from JE Log ↔ changes in control accounts within TB.
• Compile Closing Pack: Used templates + JE log + Evidence index + Sign-off for delivery to the Chief Accountant/Auditor.

Library Components (Clear Inventory)

1. Standard Journal Entries Library (By Cycle)
   • Practical Purpose: A library of standard entries by cycle: O2C, P2P, Inventory/COGS, Payroll, Treasury.
   • When to Use: Daily for recurring entries, and monthly for closing entries.
   • Resulting Guide: Library with Version/Owner and usage condition fields.
2. Accruals & Prepaids Pack (Accruals and Prepaids)
   • Practical Purpose: Templates: accrual, reversal, amortization for prepaids with linking to period/service.
   • When to Use: Week-4/Month-End + Year-End true-up.
   • Resulting Guide: Support tables + JE templates + Evidence checklist.
3. Month-End Closing JEs (Month-End Closing Entries)
   • Practical Purpose: Common reclassification/adjustment entries, with mandatory documentation fields.
   • When to Use: Monthly and annual closing.
   • Resulting Guide: Closing Pack that outputs as a record of entries + reasons + approvals.
4. Inventory & COGS JEs (Inventory and COGS Entries)
   • Practical Purpose: Inventory discrepancies, repricing, COGS true-up at the entry level and supporting report documentation.
   • When to Use: Monthly or during inventory/repricing.
   • Resulting Guide: Entries linked to inventory valuation report + evidence index.
5. Payroll JEs (Payroll Entries)
   • Practical Purpose: Entry templates: payroll accruals, settlements, deductions, liabilities like leave/end-of-service bonus (if needed).
   • When to Use: Monthly with payroll report, and during annual settlements.
   • Resulting Guide: Entries linked to payroll report + deductions/liabilities register.
6. Treasury JEs (Banking/FX/Fees)
   • Practical Purpose: Templates for bank fees, currency differences, transfer reconciliations, and recording interest/financing when needed.
   • When to Use: Weekly/monthly based on banking activity volume.
   • Resulting Guide: Entries linked to bank statement + reconciliation reference.
7. JE Log + Workflow + Evidence Index
   • Practical Purpose: Operating the library as a system: entry approvals + posting status + document index.
   • When to Use: Throughout the month, and closed with Month-End.
   • Resulting Guide: Reviewed entry log + deliverable pack index.

What Should Be Included in the Delivery?

• 01-Standard-JEs-Library.xlsx: Journal Entry Dictionary by cycle + usage conditions + required documents.
• 02-JE-Templates.xlsx: Fillable entry templates with period/reference/Narration fields.
• 03-Closing-JEs-Pack.xlsx: Month-end closing entries + accruals/reclassifications/common adjustments.
• 04-Accruals-Prepaids-Pack.xlsx: Accruals and prepaids + reversal/amortization.
• 05-Inventory-COGS-JEs.xlsx: Inventory and COGS entries + supporting report fields.
• 06-Payroll-JEs.xlsx: Payroll entries + linking to payroll report and deductions.
• 07-Treasury-JEs.xlsx: Treasury/banking/FX/fees entries + linking to bank statement.
• 08-JE-Log-&-Workflow.xlsx: JE Log + approvals + posting status + filters and analysis.
• 09-Evidence-Index.xlsx: Document index for each entry + retention path + naming convention.
• 10-User-Notes.pdf/DOCX: Explanation of “when to use each entry” + common mistakes + review controls.
• 11-Sign-off-Pack.docx: Library approval minutes + version control update policy.
• 12-Archiving-Map.docx: Archiving structure by (Year/Month/Cycle/JE#).

After Implementation (Two Points Only)

• Operational Result for the Team: Recurring entries become “standard entries” with a template and usage conditions, transforming Month-End into executing a Pack instead of inventing new entries under time pressure.
• Control/Audit Result: JE Log + Evidence index + approval workflow provides traceability for each entry (why? Based on what? Who approved?) making it easier to test entries and reduce comments.

FAQ — Questions Before Purchase

Are the entries ready for immediate use?

Ready as templates and methodology, but they must be linked to your chart of accounts (COA) and appropriate accounts selected according to your company policies. This is essential for maintaining entry quality.

Do they include only month-end closing entries or annual ones as well?

Includes a pack for month-end closing and the same templates can be used for annual closing with true-ups and additions as per Year-End.

Do they include accruals and prepaids with reversal entries?

Yes: accrual + reversal (if needed) + amortization for prepaids, with documentation fields for period and reference.

Do they cover inventory and COGS?

Yes at the entry and documentation level: inventory discrepancies/pricing/COGS true-up linked to the inventory valuation report. Inventory operations themselves are conducted within the ERP.

Do they cover payroll entries?

Yes: payroll accruals, settlements, deductions, and common liabilities like leave/end-of-service bonus (if needed) linked to the payroll report.

Do they work with any accounting software?

Yes. You use the library to prepare, document, and approve the entry, then post it within your system in the available manner.

Is there an approval workflow for the entries?

Yes: Prepared/Reviewed/Approved + dates + entry status + approval log (useful for internal control and audit).

What is the minimum data required to get started?

COA + defining core cycles + sources of figures (payroll/inventory/bank/vendors/customers) and evidence retention path.

Ready to Transform Recurring Entries into a Reviewable Library?

Outputs: Standard JEs Library + Month-End Closing Entries + Accruals/Prepaids + Inventory/COGS + Payroll + JE Log + Evidence.