Value Proposition: The WPS Mudad File Generator addresses the “most painful point” at month-end: preparing the payroll protection file in an uploadable format without rejection, with a traceable impact. The usual scenario: Payroll generates the payroll report, then the payroll team starts manually preparing the payroll protection file, and then rejections/errors appear when uploading the WPS file due to formatting or missing data (IBAN/IDs/mandatory fields/numeric formats/dates). The result is not just a “delay in upload”; different versions of files accumulate without clear evidence: which version was uploaded? What were the modifications? Where is the error report? This product offers a Generator + WPS Validator that produces a ready-to-upload file + verification report + correction log that can be archived within the Closing Pack.

In 20 Seconds: What Will You Get?

• WPS Mudad file generator: Converts Payroll outputs into a ready-to-upload file according to your settings.
• WPS Validator: Pre-upload check (mandatory fields/formats/missing values) and produces a verification report.
• WPS file error report: Error log with clear reasons + responsible party/action/closure status.
• Checklist for Saudi WPS requirements: Practical inventory of what needs to be reviewed before upload (without general statements).
• Approved for Upload version: A frozen version after review with a version number and date.
• Evidence Pack: Archiving the file version + verification report + closed error log within monthly files.
• Runbook: Fixed operational steps that reduce the recurrence of the same errors each month.

CTA related to outputs: You will receive WPS file + Validation report + Error log + Approved version + Upload runbook.

Suitable For

• Payroll/HR Ops: Preparing the payroll protection file repeatedly without rebuilding the file manually each month.
• Finance/Controller: Documenting the upload file, errors, and corrections as part of the closing files.
• Compliance/Internal Audit: Having a clear trace: Payroll export → WPS output → validation → upload evidence.

Not Suitable For

• If you have a Payroll system that outputs an approved WPS file + internal Validator + error log and automatic archiving each month — the template will not add significant value.
• If you require “official specifications/fixed numeric fields” without referring to the latest requirements of the Mudad platform — requirements may change, and the product focuses on generation + validation + change management.

Without the Tool / With the Tool (Short Comparison)

Before Use: 5 Symptoms That the WPS File Will Be Rejected or Require Repeated Fixes

• Every month, the payroll protection file is “prepared anew” without a fixed mapping template.
• IBAN/IDs/format errors recur, and there is no WPS file error report identifying the root cause.
• Validation occurs only when uploading the WPS file, wasting the month’s time in repeated attempts.
• There is no “Approved” version; multiple files with different names exist, and no one knows which one was uploaded.
• No archiving file exists: Payroll outputs + WPS output + validation report within monthly files.

How the WPS Mudad File Generator Works Practically from Payroll to Upload?

The process here is not an explanation of a “tool,” but an operational journey: it starts with preparing the Export from Payroll (Roster + Net pay + IBAN + payroll period), then executing fixed mapping (where does each field go?), then generating the upload file, followed by running the WPS Validator before entering the Mudad platform. Any errors are recorded in the log and reprocessed at the source (Payroll master data or payroll file) rather than “digital adjustments” within the final file. After that, an Approved for upload version is produced and archived with the verification report as compliance evidence within monthly files.

Implementation Method (3 Steps)

Step 1: Preparation and Gathering Reports

• Extract Payroll export for the month: employee list + net pay + employee number/reference + IBAN.
• Set the payroll period (From/To) + expected payment date + internal reference number for the month (Payroll Run ID).
• Prepare a quick Master Data file: IBANs, IDs, employee status (Active/Leaver) to minimize errors.
• Define the “point of truth” for numbers: Payroll net pay is the basis, and any adjustments are made with clear authorization (Retro/Manual correction).

Step 2: Generating the File + Validator + Error Handling

• Run the WPS Mudad file generator: Convert Export into a WPS file according to the approved mapping.
• Run the WPS Validator: Check mandatory fields, numeric and date formats, missing values, duplicates, and special case transactions.
• Record WPS file errors in the Error log with:
  • Error type (Format/Missing/Invalid/Mapping)
  • Affected employee/line
  • Expected reason
  • Action (Modify Master Data/Modify Payroll/Approved exception)
• Regenerate after fixing (instead of manually adjusting the final file) to avoid repeating the same issue later.

Step 3: Approved Version + Upload + Archiving Evidence

• Issue an Approved for Upload version with a version number, date, and payroll period name.
• Execute uploading the WPS file on the Mudad platform (operationally by your team) and save upload/acceptance proof if available.
• Prepare the Evidence pack for the month: final WPS file + verification report + closed error log + source of the Payroll export.

Product Components (Clear Inventory)

1. Payroll Import Template
   • Practical Purpose: Receive Export from Payroll in any format (Excel/CSV) and standardize it into standard columns.
   • When to Use: Monthly after Payroll run or during re-runs.
   • Resulting Evidence: Snapshot of the month’s inputs (Inputs) saved and archived.
2. Mapping Dictionary (Payroll → WPS)
   • Practical Purpose: Define where each field from Payroll goes within the WPS file (fixed mapping instead of guesswork).
   • When to Use: First time + when changing system/export or changing requirements.
   • Resulting Evidence: Mapping sheet with version and date and approval.
3. WPS File Generator
   • Practical Purpose: Produce a WPS file in a ready-to-upload format according to your settings (without copy/paste).
   • When to Use: Monthly before upload + after any data correction.
   • Resulting Evidence: Output file with version + period name.
4. WPS Validator
   • Practical Purpose: Pre-upload check according to the Checklist for Saudi WPS requirements (fields/formats/rules).
   • When to Use: Before issuing the Approved version and before upload.
   • Resulting Evidence: Validation report (Pass/Fail + reasons) that can be archived.
5. Error Log & Fix Tracker (WPS File Errors)
   • Practical Purpose: Record every error and link it to a corrective action at the source (Master Data/Payroll) instead of patching.
   • When to Use: During the repair cycle and until closure.
   • Resulting Evidence: Closed error log + references for modifications.
6. Approved for Upload Pack
   • Practical Purpose: Output a final “frozen” version with a version number + approval page (Prepared/Reviewed).
   • When to Use: Directly before upload.
   • Resulting Evidence: Approved version + Sign-off.
7. Upload Runbook (Upload Operation)
   • Practical Purpose: Fixed operational steps for uploading the file and what to save as proof (screenshot/receipt/confirmation) if available.
   • When to Use: Monthly, especially when there is a multi-team or task handover.
   • Resulting Evidence: Runbook + Upload checklist.
8. Evidence Index & Archiving Map
   • Practical Purpose: Organize monthly files (Inputs/Outputs/Reports/Approvals) for easy reference.
   • When to Use: After upload and within Month-End.
   • Resulting Evidence: Evidence index + clear saving paths.

What Should Be Included in the Delivery?

• 01-WPS-Mudad-Generator.xlsx: Generation file (Imports + Mapping + Output builder) with period settings and version.
• 02-WPS-Validator.xlsx: WPS file Validator (Validation rules + Pass/Fail reports).
• 03-Payroll-Import-Template.xlsx: Payroll output input template (Roster/Net pay/IBAN/IDs).
• 04-Mapping-Dictionary.xlsx: Mapping dictionary (Payroll → WPS) + Version control.
• 05-WPS-Requirements-Checklist.pdf: Practical checklist for Saudi WPS requirements to be reviewed before upload.
• 06-Error-Log-Fix-Tracker.xlsx: WPS file error log + corrective actions + closure status.
• 07-Validation-Report-Template.xlsx: Monthly validation report template (error summary + distribution + status).
• 08-Approved-For-Upload-Cover.docx: Approval page (Prepared/Reviewed/Approved) + version number + payroll period.
• 09-Upload-Runbook.pdf: Steps for uploading the WPS file on the Mudad platform + what to save as evidence.
• 10-Naming-Convention.docx: File naming policy (Period/Version/Approved) to prevent version conflicts.
• 11-Evidence-Index.xlsx: Evidence index (Inputs/Outputs/Reports/Approvals/Upload proof).
• 12-Archiving-Map.docx: Archiving tree (Year/Month/WPS/Inputs/Outputs/Approved/Proof).
• 13-Controls-Checklist.pdf: Control checklist (Data completeness/IBAN checks/Version control/Approvals).
• 14-Signoff-Page.docx: Signatures (Prepared/Reviewed) + month closure date.

After Implementation (Only Two Points)

• Operational Outcome for the Team: Preparing the WPS file becomes a clear cycle: generation → validation → source correction → Approved version → upload, instead of multiple upload attempts and random fixes.
• Compliance/Audit Outcome: There is a complete trace and evidence file: Payroll export → Output file → Validation report → Error log → Approved version → Upload proof (if available), which can be archived within Month-End files.

FAQ — Questions Before Purchase

Is it suitable for any payroll system?

Yes, as long as you can extract the Payroll roster, net pay, IBAN, and basic data. The template relies on mapping rather than a specific system.

Does it guarantee file acceptance on the Mudad platform?

The tool reduces WPS file errors through the Validator before upload, but it does not replace monitoring the latest requirements of the Mudad platform as requirements may change or differ based on the situation.

What is the minimum data required to generate a WPS file?

Employee ID/Name (according to Export), IBAN, Net pay, payroll period (From/To), and monthly operation reference (Payroll Run ID).

Does it handle recurring errors like missing IBAN or date format?

Yes, through validation rules + WPS file error report that identifies the line/employee, type of error, and required corrective action.

Does it include detailed “Saudi WPS requirements”?

It includes an operational checklist that can be updated to remind the team of what needs to be reviewed, but it is not a legal reference alternative to the official source.

Does it support re-runs or retro?

Yes: You can issue a new version for the same period with a different version number, while maintaining a clear change log linking versions to reasons.

Does it include only the Validator or also the Generator?

The package includes both: WPS file Generator + Validator + Error log + Approved pack + Runbook and archiving.

Is there a template for archiving upload evidence?

Yes: Evidence index + naming convention + archiving tree, so that “which file was uploaded” can be tracked for each month.

Ready to Stop File Rejections and Get an Approved Version for Upload with a Verification Report?

Outputs: WPS output + Validator report + Error log + Approved pack + Upload runbook + Evidence index.