Value Proposition:
This template transforms retentions and guarantees from “forgotten numbers within invoices” into a standalone monitoring log that clarifies:
How much is retained for each project? How much has been released? What is due for release now?
And what are the guarantees that will expire soon that could cost you a financial right if not renewed or claimed.

In 20 seconds: What will you get?

• Retention Tracker: Project retentions (Outstanding / Released / Due for Release).
• Guarantees Register: Register of letters of guarantee and bank guarantees.
• Release Schedule: Timeline for releasing retentions according to contract terms.
• Expiry Alerts: Alerts for expiring letters of guarantee.
• Performance Bonds: Monitoring of performance guarantee letters.
• Advance Guarantees: Guarantees for advance payments.
• Link to IPC: Linking retentions to approved invoices.
• Dashboard: Total retentions, active guarantees, guarantees nearing expiration.

Suitable for

• Contracting and project companies.
• Contract and finance departments.
• PMO and project management offices.

Not Suitable for

• Companies that do not operate with retention or contractual guarantees.
• Very small projects without formal contracts.

Without the Template / With the Template

Before Use

• Unawareness of total outstanding retentions.
• Guarantees expiring without claims or renewals.
• Disputes when releasing retentions.

After Implementation

• Complete Control: Every retention and every guarantee has a date and responsible party.
• Loss Prevention: No guarantee expires without a decision.

Template Components

1. Retention Register: Retentions by project and contract.
2. Guarantees Register: Bank guarantee letters.
3. Release Schedule: Retention release schedule.
4. Expiry Alerts: Alerts for guarantee expiration.
5. Dashboard: Executive summary.

If you want to prevent loss of retentions or expiration of guarantees without follow-up

Download the Retentions & Guarantees Template Now