Value Proposition: A reconciliation pack that transforms control accounts into auditable evidence: Subledgers/Statements → Reconciliations + Variance Log → JE Log → Adjusted TB → Closing Pack instead of “Balances in TB without Tie-out.”

In 20 seconds: What will you get?

• Bank Reconciliation Templates: Bank Statement → Bank Reconciliation → Tie-out with bank account balance in GL.
• AR Reconciliation Templates: AR Aging/Subledger → Tie-out with AR Control in GL + Variance Log.
• AP Reconciliation Templates: AP Aging/Subledger → Tie-out with AP Control in GL + Variance Processing.
• Payroll Reconciliation Templates: Payroll Summary → Payroll Entries → Tie-out of Payroll Liabilities with GL.
• Fixed Assets Reconciliation Templates: FA Schedule → Depreciation/Disposals → Tie-out with asset/depreciation accounts in GL.
• Variance/Exceptions Log to aggregate variances: reason + action + item owner + closure date.
• JE Templates for closing variances + linking to JE Log + delivery index within Closing Pack.

CTA related to deliverables: Receive Reconciliations + Variance Log + JE Pack to finalize Adjusted TB and prepare Closing Pack without gaps.

Suitable for

• Head of Accounting / GL Lead seeking consistent tie-outs for control accounts before finalizing TB.
• Financial Controller needing monthly/annual evidence delivered within the Closing Pack to reduce auditor inquiries.
• AR/AP/Payroll/FA Accountants requiring standardized templates to document reconciliations and variances with clear entries.

Not Suitable for

• Those without Subledger reports (AR/AP/Payroll/FA) or unable to extract Bank Statements regularly.
• Those looking for a “system solution” to automatically generate reconciliations—these are Workpapers and documentation, not automation within ERP.

Without the pack / With the pack (Quick Comparison)

Before Use: 5 Symptoms Indicating Lack of Monthly Reconciliations

• Monthly variances in the bank because the bank reconciliation does not close “consistently” or there is no standard template.
• AR/AP in TB does not equal Aging/Subledger, and the difference is accepted as a fact.
• Payroll Liabilities accumulate without tie-out with Payroll Summary.
• Asset/depreciation accounts in GL do not match the FA Schedule or there is no clear disposals record.
• At month-end: JE recorded to close variances without a “reconciliation sheet” explaining the difference and its source.

Monthly Account Reconciliations: Application Method (3 Steps Without Gaps)

Step 1: Preparation and Gathering Reports

• Extract TB/GL for targeted control accounts (Bank/AR/AP/Payroll/FA).
• Gather source reports: Bank Statements + AR/AP Aging + Payroll Summary + FA Schedule (as available).
• Define the scope of reconciliation: which accounts/branches/segments will be reconciled in this cycle.

Step 2: Reconciliations + Variance Log + JE Log

• Execute reconciliations using templates: link the source (statement/subledger) with GL balance and identify variances.
• Document each variance in the Variance Log: reason + action + owner + expected closure date.
• Prepare necessary entries to close variances using JE Templates and record them in the JE Log with supporting documentation.

Step 3: Adjusted TB + Closing Pack

• Issue Adjusted TB after documenting variance entries and closing core items.
• Compile deliverables: final Reconciliations + Variance Log + JE Log references + TB.
• Organize them within the Closing Pack according to a clear index for easy reference (Traceability).

Components of the Pack (Clear Inventory)

1. Bank Reconciliation Template
   • Practical Purpose: Link the bank statement with the bank account balance in GL and identify outstanding items and variances.
   • When to Use: Monthly for each bank account before finalizing Adjusted TB.
   • Resulting Evidence: Final Bank Reconciliation + List of Outstanding Items + Explanation of Any Variances.
2. AR Reconciliation Template
   • Practical Purpose: Tie-out between AR Aging/Subledger and AR Control balance in GL while tracking variances.
   • When to Use: Monthly, and at year-end with expanded scope of accounts/analyses as needed.
   • Resulting Evidence: AR Tie-out + List of Variances (Posting/Timing/Scope) + Closure Plan.
3. AP Reconciliation Template
   • Practical Purpose: Tie-out between AP Aging/Subledger and AP Control balance in GL while tracking variances.
   • When to Use: Monthly + Year-End to review Cut-off and any required Reclassifications.
   • Resulting Evidence: AP Tie-out + Variances + Processing (JE/Correction).
4. Payroll Reconciliation Template
   • Practical Purpose: Link Payroll Summary with payroll entries and Payroll Liabilities balances in GL.
   • When to Use: Monthly after payroll preparation and before closing the period.
   • Resulting Evidence: Payroll Tie-out showing total, deductions, liabilities, and actual payments.
5. Fixed Assets Reconciliation Template
   • Practical Purpose: Link FA Schedule with asset and depreciation accounts in GL (Additions/Disposals/Depreciation).
   • When to Use: Monthly if there is significant movement, and annually at a minimum within Year-End.
   • Resulting Evidence: FA Tie-out + Period Movement + Explanation of Any Variances.
6. GL Tie-out Summary
   • Practical Purpose: A summary page showing the status of each reconciliation (Closed/Open) linked to account balance in TB.
   • When to Use: At the end of each cycle to review “Are all control accounts closed?”
   • Resulting Evidence: Summary used as a review page for closure before issuing Adjusted TB.
7. Variance & Exceptions Log
   • Practical Purpose: Document variances that are either closed or outstanding with a clear action plan.
   • When to Use: Throughout the month during reconciliation execution and when reviewing open items.
   • Resulting Evidence: Variance Log with closure dates and responsible parties for each item.
8. JE Templates + JE Log References
   • Practical Purpose: Close variances with standardized entries and link them to reconciliations within JE Log.
   • When to Use: When a variance requires an entry (Accrual/Reclass/Correction) before finalizing TB.
   • Resulting Evidence: Documented JE Pack + Reference within JE Log for each entry.
9. Closing Pack Index
   • Practical Purpose: Index reconciliation files for organized monthly/annual delivery within Closing Pack.
   • When to Use: Upon completion of reconciliations and finalizing Adjusted TB.
   • Resulting Evidence: Index linking each reconciliation to attachments and related entries.

CTA related to deliverables: Reconciliations + Tie-outs + Variance Log + JE Pack to prepare Adjusted TB and Closing Pack.

What should be included in the delivery?

• Bank Reconciliation Folder: Bank Reconciliation for each account + Bank Statement + List of outstanding items + Any attachments.
• AR Reconciliation Folder: AR Aging Snapshot + Tie-out with AR Control + Variance Log + Processing.
• AP Reconciliation Folder: AP Aging Snapshot + Tie-out with AP Control + Variances/Cut-off Notes.
• Payroll Reconciliation Folder: Payroll Summary + Tie-out with payroll entries + Linking of liabilities/payments.
• Fixed Assets Reconciliation Folder: FA Schedule + Movement of Additions/Disposals/Depreciation + Tie-out with GL accounts.
• Variance & Exceptions Log: A single file aggregating open/closed variances + owner + action.
• JE Pack + JE Log: Entries resulting from reconciliations + Documentation reference within JE Log + support for each entry.
• GL Tie-out Summary: Summary page of reconciliation status before issuing Adjusted TB.
• Closing Pack Index: Index specifying file names/sections and location of each reconciliation within the delivery.

After Application (Two Key Points)

• Operational Outcome for the Team: Control accounts are closed monthly following the same path: Source → Reconciliation → Variance → Entry → Closure, instead of accumulating variances until Year-End.
• Audit/Compliance Outcome (Evidence & Traceability): Each control balance in TB has a Workpaper linking it to its source (Subledger/Statement) + any documented variances in Variance Log + entry within JE Log in the Closing Pack.

FAQ — Questions Before Purchase

Is the pack suitable for any accounting system?

Yes. It relies on TB/GL and Subledger reports and bank statements. Customization is in the form of reports and account names, not in the logic of reconciliations.

Is it suitable for multi-branch companies?

Yes, if you have reports for each branch/entity or Dimension. You can reconcile each unit and then compile the GL Tie-out Summary at the company level.

Does it include inventory?

No, within this basic pack. It covers AR/AP/Bank/Payroll/FA. Inventory has a separate reconciliation/matching pack due to its different inputs and reports.

What is the minimum data required to get started?

TB/GL + Bank Statements + AR/AP Aging. To add payroll/assets: Payroll Summary + Fixed Asset Schedule (as available).

Is it suitable for monthly closing only or also for annual closing?

For both. Monthly to finalize control account balances, and annually to expand the scope of reconciliations and compile them within the Year-End Closing Pack.

Is there a template for auditor delivery?

Yes. The Closing Pack Index specifies reconciliation sections and links them to attachments and entries (JE Log) for organized delivery.

What if I have an unavailable Subledger (e.g., no Payroll module)?

You can activate only the available reconciliations. The pack is built with independent templates; you can run Bank/AR/AP alone and then add Payroll/FA when their reports become available.

Does the pack completely prevent variances?

No. However, it makes variances “visible and managed”: they appear in the Variance Log, with their cause, owner, and closure method (Entry/Correction/Timing) identified.

Ready to close control accounts with documented reconciliations?

You will receive: AR/AP/Bank/Payroll/FA Reconciliations + Tie-outs + Variance Log + JE Pack + Closing Pack Index to finalize Adjusted TB and prepare Closing Pack.