Value Proposition: Accounting Guidance is not a “standard definition”; it is an operational decision document that clarifies: how is the transaction recorded? What documents are required? What is the entry? And what test/reconciliation supports it? This product transforms daily operations (Sales/Purchases/Payroll/Treasury/Inventory…) into reviewable guidance memos + JE Log + evidence (Traceability) instead of variable interpretations among accountants.

In 20 Seconds: What Will You Get?

• Guidance Memos: Guidance memos for each transaction (Recognition/Measurement/Presentation) with “when to use”.
• JE Library: Ready-to-use entry library (Templates) + their references + their impact on TB.
• Process-to-GL Mapping: Matrix linking the transaction to GL accounts (Debit/Credit) based on the scenario.
• Evidence Requirements: Checklist of required documents for each entry (Invoice/Purchase Order/Receipt… etc.).
• Controls & Approvals: Control points (Who approves what) + Sign-off for each guidance/entry.
• Exception Log: Log of “non-standard” cases and how decisions were made and documented.
• Closing Pack Index: Delivery index linking guidance to entries and reconciliations (archivable).

CTA related to outputs: Receive Guidance Memos + JE Library + Mapping + Evidence/Controls + Closing Pack Index ready for application.

Suitable For

• Chief Accountant / Controller: Standardizing entries and preventing discrepancies among the team while closing documentation gaps.
• Shared Services / Finance Ops: Operating high-volume processes (AP/AR/Payroll/Treasury) with consistent guidance.
• Internal Audit / Quality Review: Testing Traceability: Process → Entry → Document → TB/Reporting.

Not Suitable For

• Those seeking accreditation/certification or an official body like Accountants Association — the product is not an accrediting body nor represents any authority.
• Those wanting a ready-made accounting application/ERP like Accounting Software or Accounting Approvals — the product is guidance tools and work files, not a platform.

Without Guidance / With Guidance (Short Comparison)

Before Use: 5 Symptoms That Your Operations Are Recorded “Without Consistent Accounting Guidance”

• The same transaction (e.g., discount/return/payment gateway commission) is recorded in multiple ways, leading to discrepancies in analyses and P&L.
• Entries are posted without a clear reference (Why this account? What is the document?) and there are no Evidence requirements.
• Points like cut-off, accruals, and reclass are managed at month-end within a personal sheet without Version/Sign-off.
• When the auditor asks “What is the policy?” the answer is verbal or in messages, not a Policy memo.
• There is no record of non-standard cases, leading to the same question being repeated each time with varying answers.

How is the Accounting Guidance for Operations Built Practically?

Application Method (3 Steps)

Step 1: Preparation and Report Collection

• Identify impactful transactions: Sales/Purchases/Payroll/Treasury/Inventory/Assets/Contracts… and determine recurring “points of contention”.
• Gather document examples for each transaction (Invoice/PO/GRN/Contract/Bank advice) + identify fields that must appear in documentation.
• Establish the reference guide (COA) and control accounts and the TB/GL outputs that will be used in reconciliations.

Step 2: Reconciliations + Matching + JE Log

• Draft a Guidance memo for each transaction: (When do we recognize? How do we measure? How do we present?) then convert it into a JE Template.
• Define Evidence requirements for each entry + who approves (Approver) + where the evidence is stored.
• Create a JE Log for standard and non-standard cases and link it to simple reconciliations (Tie-outs) to prevent discrepancies before closing.

Step 3: Adjusted TB + Reports + Closing Pack

• After implementing the guidance and entries: produce an “understandable” Adjusted TB because the entries have a reference and reason.
• Reports and Notes improve because Presentation/Reclass decisions are documented within memos.
• Compile the Closing Pack: guidance + JE Library + Evidence index + Exception log + Sign-off for internal/external delivery.

Package Components (Clear Inventory)

1. Runbook: Accounting Guidance Methodology for Operations
   • Practical Purpose: Transforming “entry decision” into a pathway: Transaction → Guidance → JE → Evidence → Tie-out.
   • When to Use: At startup + Training new staff + Before Year-End.
   • Resulting Document: Runbook with Version/Owner proving the department’s methodology.
2. Accounting Guidance Memo Template
   • Practical Purpose: Documenting the treatment: recognition/measurement/presentation + exceptions + example entry.
   • When to Use: For any recurring or high-risk transaction or one subject to dispute.
   • Resulting Document: Memo with Prepared/Reviewed/Approved suitable for review.
3. Process-to-GL Mapping Matrix
   • Practical Purpose: Linking the transaction to GL accounts (Debit/Credit) based on the scenario (Sale/Discount/Return/Commission… etc.).
   • When to Use: Daily during recording + when building the chart of accounts/setting up ERP.
   • Resulting Document: Versioned mapping + list of unmapped accounts.
4. JE Library + JE Log Structure
   • Practical Purpose: Standard entry library + log of entries for special cases with reference to the memo and document.
   • When to Use: Daily + during Month-End for Accruals/Reclass/Adjustments.
   • Resulting Document: JE templates + JE log (Prepared/Reviewed) traceable.
5. Evidence Requirements Checklist
   • Practical Purpose: Defining “what document is required” for each entry (Invoice, Contract, Receipt, Bank statement…).
   • When to Use: Before posting or before entry approval (Pre-posting control).
   • Resulting Document: Completed checklist + links/references to evidence within the archive.
6. Controls & Approvals (Who approves what)
   • Practical Purpose: Defining approval authorities for entries/reconciliations + control points preventing entries without support.
   • When to Use: When operating the department or reviewing ERP/policy authorities.
   • Resulting Document: Approval page + log of guidance change reviews.
7. Exception Log (Non-standard Transactions)
   • Practical Purpose: Documenting outlier cases (once/twice) to prevent them from recurring as disputes every month.
   • When to Use: When a non-recurring transaction occurs: compensations, dispute settlements, restructuring, prior period corrections…
   • Resulting Document: Decision log + reason + impact on P&L/BS + reference to documents.
8. IFRS/Complex Topics Guidance Notes (Optional)
   • Practical Purpose: Documentation framework for complex topics (like Standard 17 Applications Accounting) at the level of “what documents/what entries/what disclosures”.
   • When to Use: When there are insurance activities/complex contracts or when the auditor requests documentation of the methodology.
   • Resulting Document: Guidance note + checklist for required inputs (without claiming to be a substitute for actuarial models/specialized systems).
9. Closing Pack Index + Archiving Map
   • Practical Purpose: Transforming all of the above into a delivery package: Where are the files? What is the version? Who approved?
   • When to Use: At the end of Month-End/Year-End or when delivering to the auditor.
   • Resulting Document: Pack index + Version/Sign-off + fixed archiving path.

What Should Be Included in the Delivery?

• 01-Runbook & Methodology: Operating guide + Definition of the scope of guidance + Update and approval policy.
• 02-Guidance Memos: Guidance memos for each transaction (Sales/AR/AP/Payroll/Treasury/Inventory/FA… based on your activity) with Sign-off.
• 03-Process-to-GL Mapping: Matrix linking transactions to GL accounts + Unmapped/To be confirmed list.
• 04-JE Library: Standard entry templates + Input examples + Explanation of the entry’s impact on BS/P&L.
• 05-JE Log: Entry log (Prepared/Reviewed) + Reference for each entry (Memo/Supporting doc/Period).
• 06-Evidence Requirements: Document checklist for each transaction/entry + Storage path (Folder path) + Naming convention.
• 07-Controls & Approvals: Approval authorities for entries + Control points before posting + Change review logs.
• 08-Exception Log: Log of non-standard transactions + Processing decision + numerical impact + evidence.
• 09-Tie-outs & Validation: Simple checks linking entries/accounts to the TB (Control account reconciliations) before closing.
• 10-Closing Pack Index: Pack index + Internal links/references + Version + Release date.
• 11-Sign-off Sheet: Prepared/Reviewed/Approved for each section within the pack.
• 12-Archiving Map: Folder structure (Year/Month/Process/Version) to establish the final version.

After Application (Two Points Only)

• Operational Result for the Team: Any new accountant can record the transaction in the same way: Memo → JE template → Evidence checklist, reducing “interpretations” and solidifying analytical results.
• Control/Audit Result: Traceability: Transaction → Entry → Document → JE Log → TB, with Sign-off and Version control reducing repeated audit requests.

FAQ — Questions Before Purchase

Is the package suitable for any accounting system? (Accounting Software / Approvals / …)

Yes. Because it does not rely on integration. It only requires COA and GL accounts and the ability to extract reports/entries/trial balance from your system. It serves as a documentation and standardization methodology over any ERP.

Does this package fully explain IFRS or standards?

It does not provide complete standard texts. It is an “operational application” for guidance: What is the decision? What is the entry? What is the document? And what test supports the processing within the closing.

Does it include IFRS 17 Applications Accounting?

It includes a documentation framework and guidance file for complex topics when needed (like IFRS 17 Applications) at the operational level and the Evidence and JE Log, but it is not a substitute for actuarial measurement models or specialized insurance systems.

Is the package accredited by the Saudi Accountants Association or the Accountants and Auditors Association?

No. The product is not an accrediting body nor affiliated with Accountants Association or any authority. It is Templates/Toolkit for documenting guidance within your company.

What is the minimum data required to get started?

Your operations list + document examples + COA + identification of control accounts. To strengthen Tie-outs within the Closing Pack, add TB/GL for the period.

Is it suitable for small and medium enterprises?

Yes, especially when the finance team is small and there are frequent “recurring questions” on the same transaction. Having a JE library and memos solidifies the processing and saves closing time.

Can it be used as a reference for internal audit?

Yes: Evidence checklist + approvals + exception log facilitate testing compliance with policies and tracking any approved exceptions.

Does it replace policies and procedures (SOPs)?

It does not replace them, but it complements them. SOPs explain “who does what,” while accounting guidance establishes “what the entry is, why, and what supports it.” Memos are often used as an accounting appendix within SOPs.

Ready to Stop Entry Discrepancies and Validate Processing with Evidence?

Outputs: Guidance Memos + JE Library + Mapping + Evidence/Controls + Exception Log + Closing Pack Index.