Value Proposition: Excel Functions for accountants are not just “function storage”; they are a method to transform raw transaction files (bank statements/sales/purchases/entries) into operational outputs: Registers, reconciliations, Aging, and variance analysis — following the same logic as evidence: every number in the report can be traced back to a data row + formula + reference.

In 20 Seconds: What Will You Get?

• A XLSX file containing practical templates for common accounting functions (Lookup / SUMIFS / Dates / Text).
• “Before/During/After” scenarios: from raw file → organized tables → deliverable outputs.
• Ready-made extraction templates: summarized Aging, expense analysis, and bank movement aggregation by description.
• “Function Map” sheet: every function used + why it was used + its location + checks.
• Ready Exception Report: highlights rows needing review (Missing mapping / Duplicate / Outliers).
• Export Pack: prepares for printing/exporting to PDF for delivering a fixed report (without altering formulas).
• Simple Sign-off: Prepared/Reviewed to confirm the report version before sending.

CTA related to outputs: you will receive ready XLSX + Application Guide + Registers/Exceptions sheets ready for immediate use on your data.

Suitable For

• GL Accountant / Head of Accounts: needs to convert raw Export into “traceable” monthly reports before Month-End.
• AP/AR + Treasury: needs aggregation/matching (Aging/Bank) within Excel in a consistent manner instead of variable sheets.
• Financial Controller: wants Excel reports to be reviewed and approved (Evidence + Checks) before sending to management.

Not Suitable For

• Those looking for a “one-click” service/tool for convert pdf to excel without data preparation or review — the product explains the path within Excel and relies on source quality.
• Those who only work on online Excel and need all modern functions without limitations — some advanced functions may depend on your Excel version.

Without Templates / With Templates (Short Comparison)

Before Use: 5 Symptoms That Excel Reports Are “Not Repeatable”

• The same report is built from scratch every month because formulas are not standardized and there is no fixed template.
• Any slight change in data format breaks the aggregation (especially when pasting a new Export).
• Numbers appear “visually correct” but there is no Exception report showing unmapped rows.
• When asked to explain a number, you cannot quickly trace back to the source row (no Mapping or Reference).
• When sending the report to management, there is no “approved” version (Prepared/Reviewed) or fixed PDF copy.

Excel Functions in a Real Accounting Scenario

The product is built on a real work journey: you receive raw data (from ERP or bank statement or invoice files), organize it into updateable Tables, then use functions to produce Registers and reviewable Exception reports for delivery.

Step 1: Preparation and Data Collection and Standardization

• Import Export (Excel/CSV) into fixed Table (without random pasting).
• When there are PDF documents (statement/attachment), a path is explained within Excel for convert pdf to excel / convert from pdf to excel as part of Data Prep (when the PDF is extractable as a table).
• Establish standard columns: Date / Document No / Party / Amount / Description / Account/Cost center (as per your needs).

Step 2: Building Functions (Mapping + Aggregation + Checks)

• Lookup (like XLOOKUP/INDEX-MATCH) to link description/party with customer/vendor code or account group.
• SUMIFS/COUNTIFS to aggregate expenses/revenues by item or center or month.
• Date functions (EOMONTH/DATE/TEXT) to extract Month bucket and link transactions to the closing period.
• IF/IFERROR to activate Checks: rows without Mapping, unexpected negative amounts, duplicates.

Step 3: Output Reports + Establishing a Delivery Copy

• Output Registers and Exception reports and reviewable summaries (with clear Tie-out to the data).
• Prepare a “fixed delivery copy” via convert from excel to pdf / convert excel to pdf with a Sign-off page (Prepared/Reviewed).
• When sharing within the team is needed: prepare a shared copy via online Excel while maintaining a PDF copy for official delivery.

Package Components (Clear Inventory)

1. Data Tables (Ready-to-update Data Sources)
   • Practical Purpose: Transform random pasting into Tables with fixed Headers that accept monthly updates.
   • When Used: Upon receiving each new Export from ERP/bank.
   • Resulting Guide: Documented data table + last update date.
2. Lookup & Mapping Sheets
   • Practical Purpose: Link transactions to accounting classifications: Party mapping / Description mapping / Account grouping.
   • When Used: During report preparation and before closing to ensure classification completeness.
   • Resulting Guide: Mapping table + “unmapped/Needs review” log.
3. Aggregation Templates (SUMIFS/COUNTIFS)
   • Practical Purpose: Aggregate financial items by month/item/center/party without uncontrolled Pivot.
   • When Used: Monthly in analysis before sending management summary.
   • Resulting Guide: Summary report directly linked to the source table.
4. Date Logic Pack (EOMONTH/Period Buckets)
   • Practical Purpose: Determine the accounting period for the transaction (Month bucket) and link it to month-end closing.
   • When Used: When analyzing variances “this month/last month” and when preparing Month-End.
   • Resulting Guide: Documented period columns + interpretation rules.
5. Text Cleanup Pack (TRIM/CLEAN/TEXT Functions)
   • Practical Purpose: Clean description/reference to reduce Lookup errors and standardize data format.
   • When Used: Especially with bank data or inconsistently formatted data.
   • Resulting Guide: Cleaned fields + documentation of executed transformations.
6. Exception Reports (Checks & Controls)
   • Practical Purpose: Output rows needing accounting decisions: Missing mapping / Duplicate / Outlier.
   • When Used: Weekly or before closing to resolve exceptions.
   • Resulting Guide: Exception list + Owner + Status (Resolved/Pending).
7. Export & Delivery Pack (PDF + Sign-off)
   • Practical Purpose: Establish a “delivery copy” that does not change after sending via PDF, with an approval page.
   • When Used: When delivering the report to management/internal auditor or within closing files.
   • Resulting Guide: PDF report + Prepared/Reviewed + Version.
8. Guide + Function Map (User Guide)
   • Practical Purpose: Explain where each function is used, and how to ensure the output tie-out is correct.
   • When Used: During the first application and when training a new employee or when delivering/receiving the file.
   • Resulting Guide: Guide + “Function Map” page within the file.

What Should Be Included in the Delivery?

• 01-Workbook.xlsx: File of practical templates + Tables + Reports + Checks.
• 02-Guide.pdf: Application steps guide + Data update rules + Tie-out checks.
• 03-Function Map: List of functions used + purpose + where applied + notes.
• 04-Data Samples: Data samples (Bank/Invoices/JE exports) to test the template before your data.
• 05-Mapping Tables: Expandable mapping tables (Accounts/Parties/Descriptions).
• 06-Exception Log: Exception log within the file (Status/Owner/Close date).
• 07-Export Pack: Settings and instructions for convert excel to pdf to deliver a fixed copy.
• 08-Version & Sign-off: Approval page and version log of the report before sending.

After Application (Two Points Only)

• Operational Result for the Team: Updating reports becomes “replacing the data source” then reviewing Exceptions instead of rebuilding formulas monthly.
• Audit/Control Result: Every number in the summary can be traced back to a Table + formula + source row, with an approved PDF copy for delivery.

FAQ — Questions Before Purchase

Does this package work on any version of Excel?

It works on most modern versions. Some modern functions (like XLOOKUP/FILTER) depend on your Excel version, and alternatives can be provided if needed.

Do I need VBA or Macros?

No. The package relies primarily on Excel functions and tables (Tables) and checks. The goal is to have the file reviewable without hidden code.

Are there examples of converting PDF to Excel?

Yes, as part of Data Prep: explaining a path within Excel to handle extractable PDF files as tables (convert pdf to excel/convert from pdf to excel) and then applying functions to the output. If the PDF is an unstructured image, different processing outside the template will be needed.

Is there an explanation for converting Excel to PDF for delivery?

Yes, within the Export Pack: preparing the report then convert from excel to pdf/convert excel to pdf to output a fixed copy with Sign-off.

Is it suitable for an accountant who only works on online Excel?

A large part of the package can be used on online Excel for sharing, with a recommendation to use Excel Desktop when executing functions/advanced imports and issuing PDF for delivery.

Can it be applied to Export from ERP?

Yes. The package is built on the idea of “Data Tables + Mapping + Reports”. All you need is to standardize the core columns in the Export and link them to a Mapping table.

Is it suitable for month-end closing reports?

Yes, from an analysis and preparation perspective: Exceptions, summaries, and aggregations before closing. It is not a complete substitute for a Closing Pack, but it builds reviewable reports within Excel.

Can I use the templates as training material for the team?

Yes. The presence of a Function map + data examples + checks makes training practical: why did we use the function? And what is the validity check for the output?

Is the package considered “Excel software” or accounting software?

No. It consists of files that operate within Excel (and uses Microsoft Excel to run). It is not standalone accounting software.

Ready to Transform Raw Export into Reviewable Reports within Excel?

Outputs: Workbook XLSX + Guide + Mapping/Exceptions + Export-to-PDF Pack with Sign-off.