Value Proposition: Depreciation of Fixed Assets is not solved by a depreciation schedule alone; the monthly issue typically involves: assets without tags, CAPEX additions recorded as expenses, assets under construction (CIP) not being converted, sales/disposals without clear entries, and discrepancies between the asset register and the GL. This product offers an end-to-end operational journey: before asset recording → during monthly depreciation operation → after application with FA closure within the Closing Pack (Depreciation schedule + JE + Reconciliation) that is traceable.

In 20 seconds: What will you get?

• Fixed Assets Depreciation excel as an operational file: Register + Schedule + Rollforward.
• Asset Register: Asset card (Tag/Location/Cost center) + Service date + Depreciation method.
• Depreciation Schedule: Monthly/annual depreciation with accumulated depreciation balance NBV.
• CAPEX/CIP Tracking: Tracking assets under construction and converting them to operational assets when ready.
• Transfers & Disposals: Transfer of asset/sale/disposal with profit/loss calculation and ready entry.
• FA ↔ GL Reconciliation: Matching asset register with TB/GL (Cost/Accum Dep/NBV).
• FA Closing Pack: Monthly/annual delivery pack (Schedules + JE + Sign-off) for review.

CTA related to outputs: You will receive FA Register + Depreciation Schedule + JE Templates + GL Reconciliation + Closing Pack.

Suitable for

• GL / Fixed Assets Accountant: Needs a file that produces monthly depreciation and substantiates Rollforward and is traceable.
• Chief Accountant / Controller: Wants to close assets with evidence: Depreciation schedule + JE + Tie-out to TB before Adjusted TB.
• Internal/External Audit: Wants Traceability: Asset → Cost → Depreciation → Entry → GL with Disposal/Transfer record.

Not suitable for

• A large company needing a multi-user asset system with permissions/workflow and automatic integration — this is an operational Excel template.
• Those looking for a “theoretical explanation” only about the standard for depreciation of fixed assets without operation and outputs — the product is operational (Schedules/JE/Recs).

Without the template / With the template (short comparison)

Before Use: 5 Symptoms That an Asset File Will Cause Closing Comments

• No unified asset Register: the same asset appears under multiple names/codes, or an asset without a Tag/Location.
• CAPEX additions recorded as expenses due to no clear “Additions/Capitalization” path.
• Assets under construction (CIP) accumulate and do not convert to operational assets when the asset is ready.
• Sale/disposal of an asset occurs without calculating NBV and profit/loss and without a clear entry.
• The accumulated depreciation balance in the GL does not match expectations because the calculation method is inconsistent and there is no Tie-out.

Depreciation of Fixed Assets: Implementation Method (3 Steps Without Gaps)

Step 1: Preparation and Data Collection and Establishing Depreciation Policy

• Compile the asset list: cost, purchase date, service date (In-service date), useful life/rate, residual value, Cost center/Location.
• Establish company policy: depreciation method (Straight-line/Declining) + monthly cut-off + treatment of low-value assets (if any).
• Link each asset category to GL accounts: Asset cost / Accumulated depreciation / Depreciation expense.

Step 2: Monthly Operation (Schedule + Additions/Transfers/Disposals)

• Update Additions/CIP: Enter new assets or CIP expenses and link them to documents (Invoices/PO).
• Run the Depreciation schedule for the month, recording any exceptions (missing service date, unreasonable rate, duplicate asset).
• Update Logs: Transfer of asset between cost centers/branches, or Disposal (sale/disposal) with NBV and profit/loss.

Step 3: Month-End Outputs (JE + Reconciliation + FA Closing Pack)

• Issue JE Templates: Monthly depreciation entry + capitalization/CIP transfer entries + disposal entry (Gain/Loss).
• Perform FA↔GL Reconciliation: (Cost/Accum Dep/NBV) and match the balance with TB before approving Adjusted TB.
• Compile FA Closing Pack: Schedules + JE log references + Recs + Sign-off (Prepared/Reviewed).

Product Components (Clear Inventory)

1. Fixed Asset Register
   • Practical Purpose: Asset card for each Asset: Tag/Category/Cost/Location/Cost center/Start date.
   • When to Use: At establishment then update with any addition/transfer/disposal.
   • Resulting Evidence: Versioned Register + Change log.
2. Depreciation Schedule
   • Practical Purpose: Calculate consistent monthly/annual depreciation + accumulated depreciation + NBV for each asset.
   • When to Use: Monthly for closing + Annually for aggregation.
   • Resulting Evidence: Schedule + Assumptions + Snapshot for the month.
3. FA Rollforward
   • Practical Purpose: Show movement of Cost and Accum Dep: Opening + Additions + Transfers + Disposals + Closing.
   • When to Use: Month-End and Year-End within Closing Pack.
   • Resulting Evidence: Rollforward table used as a summary for review.
4. CAPEX / CIP Tracker
   • Practical Purpose: Track CAPEX/CIP expenses until capitalization, identifying what should be converted to operational assets.
   • When to Use: Monthly, especially during expansion/installation projects.
   • Resulting Evidence: CIP schedule + Ready-to-capitalize list + Supporting documents.
5. Transfers Log
   • Practical Purpose: Document transfer of an asset between locations/cost centers with its impact on reports.
   • When to Use: During any transfer throughout the month.
   • Resulting Evidence: Transfer log + approvals (if any) + Register update.
6. Disposals Log
   • Practical Purpose: Calculate NBV and profit/loss and close the asset in accounting instead of leaving it in the register.
   • When to Use: When selling/disposing/destroying an asset.
   • Resulting Evidence: Disposal schedule + supporting docs + gain/loss calculation.
7. JE Templates + JE Log References
   • Practical Purpose: Monthly depreciation entry, capitalization/CIP transfer entry, and disposal entry linked to outputs.
   • When to Use: Month-End and Year-End and when disposing of an asset.
   • Resulting Evidence: JE templates + posting numbers + Reference IDs.
8. FA↔GL Reconciliation
   • Practical Purpose: Prove that the asset register = GL balance (Cost/Accum Dep) or explain discrepancies.
   • When to Use: Monthly before approving Adjusted TB + Annually for delivery.
   • Resulting Evidence: Reconciliation schedule + discrepancies + correction plan.
9. FA Closing Pack Index + Sign-off
   • Practical Purpose: Index closing evidence for assets and identify what is delivered and who reviewed.
   • When to Use: Month-End and Year-End.
   • Resulting Evidence: Pack index + Prepared/Reviewed + Version.

What should be included in the delivery?

• 01-FA Register: Asset register + Tags/Locations/Cost centers + Change log.
• 02-Depreciation Schedule: Depreciation sheet for the month + Snapshot + Assumptions.
• 03-Rollforward: Movement of assets (Cost/Accum Dep) Opening→Closing.
• 04-CIP Schedule: Assets under construction + Ready-to-capitalize list + Supporting documents.
• 05-Transfers/Disposals: Transfer and disposal logs + NBV and profit/loss calculation + Attachments.
• 06-JE Pack: JE templates (Depreciation/Capitalization/Disposal) + Posting numbers + JE Log.
• 07-FA↔GL Recs: Reconciliation of asset register to TB/GL + Explanation of discrepancies.
• 08-Pack Index & Sign-off: Delivery index + Prepared/Reviewed + Version.
• 09-Archiving Map: Archiving path and linking Tag/Reference to where evidence is stored.

After Implementation (Two Points Only)

• Operational Result for the Team: Additions/transfers/disposals become fixed logs, and depreciation is closed monthly from one Schedule instead of multiple files.
• Control/Audit Result: Traceability: Asset → Register → Depreciation/Disposal → JE → GL/TB, with Pack Index and Sign-off within the Closing Pack.

FAQ — Questions Before Purchase

Is this just a “Fixed Assets Depreciation Template” or Asset Management?

It is more than a depreciation schedule: it includes Register + Depreciation schedule + CIP + Transfers/Disposals + Reconciliations + JE templates within the FA Closing Pack.

Is it suitable for any ERP?

Yes. You can use it as a layer of evidence over ERP or as a simple alternative if there is no asset Module. The idea: Schedules + Tie-outs + JE References.

Does it support the method of calculating depreciation of fixed assets (Straight-line)?

Yes. The template is designed to clearly show the method of calculating depreciation of fixed assets with assumptions (useful life/residual value/service date) and can be adjusted according to company policy.

Does it support more than one standard or policy?

It supports documenting the policy within the Assumptions sheet and linking it to outputs. The practical application of the standard for depreciation of fixed assets depends on your company policy and reporting requirements.

Does it include depreciation calculation for assets under construction (CIP)?

CIP is typically not depreciated until the asset is ready for use. Therefore, there is a CIP tracker + Ready-to-capitalize list to convert it to an operational asset before depreciation begins.

Does it support the sale/disposal of the asset and calculation of profit/loss?

Yes: The Disposal log calculates NBV and produces a Gain/Loss template and closes the asset in the register.

What is the minimum data required to get started?

Asset list: Cost + In-service date + useful life/rate + residual value + category + GL accounts, with TB for assets and accumulated depreciation for reconciliation.

Is it suitable for multi-branch or cost center companies?

Yes, by adding Location/Branch/Cost center in the Register to output depreciation and allocate expenses by branch/center.

Ready to close assets with depreciation and reconciliations instead of Year-End discrepancies?

Outputs: FA Register + Depreciation Schedule + CIP + Transfers/Disposals + FA↔GL Reconciliation + JE Templates.