Value Proposition: The Financial Planning and Budgeting package transforms the budget from an “annual sheet” to a monthly operating cycle: input an approved Budget, then track Budget vs Actual, followed by updating the Rolling Forecast and linking it to the Cash Forecast, ultimately producing a Variance Pack + Forecast Pack + KPI Dashboard within an indexed, deliverable Management Pack.

In 20 Seconds: What Will You Get?

• Budget Model (P&L) + Assumptions Table + Version/Sign-off.
• Budget vs Actual Dashboard + Variance Bridge + Commentary Log.
• Rolling Forecast (12 months/your chosen horizon) with monthly updates without rebuilding the file.
• Cash Forecast linking collections/payments + large disbursements (Payroll/Tax/Capex).
• Working Capital Drivers: AR Collections + AP Payments + Inventory/COGS (based on your activity).
• KPI Dashboard (Revenue, Gross Margin, Opex, DSO/DPO, Cash runway/headroom) with fixed definitions.
• Management Pack Template: A ready-to-go management version (BvA + Forecast + Cash + KPIs) with a Support Index.

CTA related to outputs: Receive Budget Model + BvA Pack + Rolling Forecast + Cash Forecast + KPI Dashboard within a single Management Pack.

Suitable For

• FP&A / Finance Manager needs a monthly cycle: variance analysis + reforecast + management reporting.
• Financial Controller wants to link forecasts to Actuals with evidence (drivers/assumptions/version).
• CFO needs a liquidity view with scenarios instead of relying solely on P&L.

Not Suitable For

• A company that does not have regular Actuals (P&L/TB) or cannot extract AR/AP/Bank data — BvA and Cash will not hold.
• Anyone looking for an “investment deck/marketing story” rather than operational workpapers (this is an operational package with reviewable outputs).

Without the Package / With the Package (Brief Comparison)

Before Use: 5 Symptoms Making the Budget “Unmanageable”

• The Budget is approved at the beginning of the year, but there is no monthly BvA explaining variances with reasons.
• The Forecast is “changed” without a record of assumptions/version, losing decision reference.
• Liquidity surprises the team (Payroll/Tax/Capex) because Cash is not linked to collection/payment plans.
• Departments send their numbers in different formats, and there is no Template, Calendar, or Sign-off.
• Indicators are presented without definitions or Tie-outs to Actuals, turning into speculation instead of measurement.

Financial Planning and Budgeting: Implementation Method (3 Steps Without Gaps)

Step 1: Preparation and Gathering Actuals and Drivers

• Establish the source of Actuals: P&L/GL extract or TB mapping to reporting lines (Revenue/COGS/Opex…)
• Gather core Drivers: Revenue drivers (Orders/Units/ARPU…) + Cost drivers (headcount, rent, marketing, logistics…)
• Compile Cash data: AR aging/collections plan + AP aging/payment plan + Payroll calendar + Capex plan

Step 2: Budget/BvA + Variance Pack + Assumptions Governance

• Prepare Budget Model + Department templates + Consolidation (with Control totals for each department/entity)
• Run Budget vs Actual monthly: extract Variances (Price/Volume/Mix or Driver-based depending on your activity)
• Update Assumption Log: What has changed? Why? Who approved? (Version control + Sign-off)

Step 3: Rolling Forecast + Cash Forecast + KPI Dashboard (Management Pack)

• Update Rolling Forecast based on Actuals + Drivers + management decisions (Reforecast cycle)
• Update Cash Forecast: collections/payments + large disbursements + (if any) facilities/debts → Liquidity headroom
• Compile an indexed Management Pack: BvA + Forecast + Cash + KPIs + Support Index + Sign-off

Package Components (Clear Inventory)

1. Budget Calendar + Governance (Sign-off & Versioning)
   • Practical Purpose: Define the budget cycle: dates, responsibilities, and rules for approving versions instead of random modifications.
   • When Used: At the beginning of Budget preparation + continues throughout the year as governance.
   • Resulting Document: Budget calendar + Version register + Sign-off sheet.
2. Assumptions Table + Driver Dictionary
   • Practical Purpose: Document assumptions (prices/quantities/rates/percentages) and define drivers to prevent numbers from becoming guesses.
   • When Used: During Budget preparation and at each Reforecast.
   • Resulting Document: Assumptions table + driver definitions + change log for assumptions.
3. Department Budget Templates (Input Forms)
   • Practical Purpose: Standardize department inputs (Headcount/Marketing/OpEx/Capex) into a single aggregable format.
   • When Used: During Budget preparation + at quarterly updates.
   • Resulting Document: Completed templates + Control totals + Owner for each department.
4. Budget Model (P&L) + Mapping
   • Practical Purpose: Aggregate the Budget at the company/entity level and link it to reporting lines and sources of Actuals.
   • When Used: Annually (with updates) + remains the reference throughout the year.
   • Resulting Document: Budget P&L + Mapping sheet + approved version (Version/Date).
5. Budget vs Actual (BvA) Pack + Variance Bridge
   • Practical Purpose: Analyze variances in a reviewable manner: Where is the variance? What is the driver? What is its impact?
   • When Used: Every Month-End after Actuals are available.
   • Resulting Document: BvA dashboard + Variance bridge + Commentary log + Tie-out to Actuals.
6. Rolling Forecast Model (Reforecast)
   • Practical Purpose: Update forecasts for upcoming months using Actuals and Drivers while maintaining a reference version for each cycle.
   • When Used: Monthly or quarterly depending on management policy.
   • Resulting Document: Forecast version + Assumption changes + Forecast vs prior forecast comparison.
7. Cash Forecast + Working Capital Drivers
   • Practical Purpose: Forecast liquidity based on collections/payments and Payroll/Tax/Capex, linking it to P&L results.
   • When Used: Monthly (at a minimum) — can be updated weekly if liquidity is sensitive.
   • Resulting Document: Cash forecast schedule + AR/AP drivers + Headroom/Funding gap view.
8. KPI Dashboard + Definition Sheet
   • Practical Purpose: Present financial and operational indicators with fixed definitions and link them to Actuals/Forecast.
   • When Used: Monthly with Management Pack.
   • Resulting Document: KPI dashboard + Definition sheet + source for each KPI (Report/Export).
9. Management Pack Template + Support Index
   • Practical Purpose: Compile a “decision package” for management: BvA + Forecast + Cash + KPIs with an index of guides to facilitate review.
   • When Used: Monthly (Month-End) + quarterly during extended meetings.
   • Resulting Document: Pack index + Support index + Sign-off for the final version.

You will use it to produce BvA + Rolling Forecast + Cash + KPIs as an indexed approved version instead of scattered files.

What Should Be Included in the Delivery?

• 01-Inputs: Actuals extracts (P&L/GL/TB) + AR/AP aging + Payroll/Capex plans + any operational Drivers (Orders/Units…)
• 02-Governance: Budget calendar + Version register + Sign-off rules + Owners list
• 03-Assumptions: Assumptions table + Driver dictionary + Assumption change log
• 04-Budget: Department templates + Consolidation + Budget P&L + Mapping to reporting lines
• 05-BvA: Budget vs Actual dashboard + Variance bridge + Commentary log + Tie-outs
• 06-Forecast: Rolling forecast model + Comparison (Current vs Prior forecast) + Version notes
• 07-Cash: Cash forecast schedule + Working capital drivers + Headroom/Funding gap view
• 08-KPIs: KPI dashboard + Definition sheet + data source for each indicator
• 09-Pack Index: Management pack index + Support index linking each table to its source (Report/Export)
• 10-Sign-off: Version approval page (period/scope/who approved/date of approval)

After Implementation (Two Key Points)

• Operational Outcome for the Team: A clear monthly cycle: Actuals → BvA (Variance pack) → Reforecast → Cash update → Management pack, making decisions based on a single approved version instead of “more than one number.”
• Control/Review Outcome: Traceability: Each KPI/Variance/Forecast change has an Assumption log and Support index linking it to source reports, with Version and Sign-off for versions.

FAQ — Questions Before Purchase

Does the package work with any ERP?

Yes, provided there is the ability to extract Actuals (P&L/GL/TB) and AR/AP data or equivalents, along with bank statements/balances when applying the Cash component.

Is it suitable for multi-department or multi-entity companies?

Yes. There are Department templates + Consolidation/mapping. Each department/entity submits its numbers in a fixed template, which is then aggregated with Control totals.

What is the minimum data required to get started?

Actuals for at least two to three months (for comparison and trends) + core Drivers for revenue and cost + AR/AP aging + Payroll/Capex schedule if it has a significant impact.

Does the Cash Forecast rely on liquidity only or on operations?

It relies on operations: collections (AR) + payments (AP) + Payroll/Tax/Capex, then produces Headroom/Funding gap. The bank balance alone is not sufficient as a forecast.

Can the Rolling Forecast be applied monthly or quarterly?

Yes. The package is designed for monthly or quarterly updates depending on management policy, with Version control to maintain decision reference.

Does it include scenarios (Base/Downside)?

Scenarios can be run through the Assumptions table (such as delayed collections/increased costs/decreased volume) with documentation of their impact on Cash and KPIs.

Can it be linked to KPIs such as DSO/DPO and Gross Margin?

Yes. There is a KPI dashboard with a Definition sheet and source for each indicator (to ensure measurement methods do not vary between individuals).

Does this package replace the preparation of financial statements?

No. It is a planning and tracking package (Budget/Forecast/Cash/KPIs) based on Actuals. Financial statements are issued through the usual closing and review process.

Ready to Manage the Budget as a Deliverable Monthly Report?

Outputs: Budget Model + BvA Variance Pack + Rolling Forecast + Cash Forecast + KPI Dashboard within an indexed Management Pack with Sign-off.