Payment Gateway Reconciliation Pack – Excel Files
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Payment Gateway Reconciliation: Matches Mada/Visa/MC/Apple Pay/STC/Stripe transactions to bank settlements, breaking down fees, refunds, and chargebacks. Delivers a close-ready variance and reconciliation report for e-commerce finance teams.
Still manually matching payment gateway transactions with your bank statements — and losing hours every month-end?
This reconciliation pack gives you everything you need to close your payment gateway cycle with confidence: Transaction Ledger, Settlement Matching, Bank Reconciliation, Clearing Rollforward, and a full Closing Pack. Covers Mada, Visa, Mastercard, ApplePay, STC Pay, Stripe — plus Refunds, Chargebacks, and fee breakdowns — all in ready-to-use Excel files.
🛡️ 7-Day Guarantee
📊 Editable Excel Files
5 Signs You Need This Reconciliation Pack
1Sales and payouts never seem to match: Your transaction report says one number, the payout hits your bank at a different amount, and you spend hours trying to figure out where the gap comes from.
2Fee calculations are a black box: MDR, fixed fees, cross-border charges — you know they exist, but you have no structured way to verify them against what the gateway actually deducted.
3Refunds and chargebacks slip through the cracks: Returns and disputes get netted from payouts without clear tracking, making it nearly impossible to tie them back to the original transactions.
4No clearing rollforward in place: You close the books each month but have no structured schedule showing what moved through the payment gateway clearing account and what remains outstanding.
5Auditors keep asking for documentation: Every time auditors request payment gateway support, you scramble to pull reports — because there is no ready closing pack to hand over.
What You Get
Six professionally designed Excel files covering every step of payment gateway reconciliation — from raw transactions to a complete closing pack:
| Multi-Gateway Ledger | Unified register for all gateways (Mada/Visa/MC/ApplePay/STC/Stripe) with Transaction ID, date, amount, and auto-classification |
| Settlement Matching Sheet | Match each settlement or payout to its underlying transactions — with Gross vs. Net breakdown and variance flags |
| Bank Reconciliation Sheet | Reconcile payouts to your bank statement — includes sections for payouts not yet deposited and deposits not yet matched |
| Clearing Rollforward | Full movement schedule for the Payment Gateway Clearing account: opening balance, additions, settlements, and closing balance per period |
| Refunds & Chargebacks Tracker | Dedicated log linking every refund and chargeback to its original transaction, payout impact, and current status |
| JE Log & Closing Pack | Journal entry template for monthly postings plus a summary checklist designed to satisfy external audit requirements |
How to Use It in 4 Steps
Import Your Transactions
Export transaction reports from each gateway (Mada, Visa, MC, ApplePay, STC, Stripe) and paste them into the Multi-Gateway Ledger. The built-in structure auto-organizes data by Transaction ID, date, and payment method.
Match Settlements to Transactions
Enter your settlement and payout data from each gateway, then match them to the underlying transactions. The sheet breaks down Gross vs. Net amounts so you can see exactly what was deducted: MDR, refunds, chargebacks, and other fees.
Reconcile to Your Bank
Use the Bank Reconciliation Sheet to match settled payouts against actual bank deposits. Identify timing differences at a glance: payouts not yet deposited vs. deposits not yet matched. Clear each item as it resolves.
Complete the Closing Pack
Update the Clearing Rollforward to confirm the movement in your gateway clearing account, then record entries in the JE Log. Your closing pack is now audit-ready with full supporting documentation.
Before vs. After This Pack
| Aspect | ❌ Without | ✅ With This Pack |
|---|---|---|
| Transaction tracking | Scattered reports from each gateway with no unified view | Single ledger covering all gateways, organized by Transaction ID |
| Settlement matching | Gross vs. Net differences are “somewhere” but never pinpointed | Clear breakdown: MDR + Refunds + Chargebacks per payout |
| Bank reconciliation | Manual comparison between payouts and bank lines | Structured recon sheet with outstanding item tracking |
| Clearing account | No rollforward — balance sits unexplained at month-end | Full rollforward showing every movement in the clearing account |
| Audit readiness | Scrambling to compile documents when auditors ask | Closing pack ready to hand over at any time |
• You are an accountant or finance manager handling multiple payment gateways for an online store
• You work in audit and need to verify payment gateway balances
• You are a bookkeeper looking for a structured month-end reconciliation workflow
• You manage e-commerce finances and want to close the books faster with fewer errors
• You need an audit-ready closing pack for payment gateway accounts
• Your business only accepts cash or bank transfers with no payment gateway involved
• You already use an ERP system with a fully automated payment gateway reconciliation module and do not need standalone templates
Does this pack work with all major payment gateways?
Yes. The templates are pre-structured for Mada, Visa, Mastercard, ApplePay, STC Pay, and Stripe. You can also add any other gateway by simply customizing the column headers to match your provider.
Does it handle refunds and chargebacks?
Absolutely. A dedicated tracker links every refund and chargeback to its original transaction and shows exactly how it impacts each payout — so nothing gets lost.
Can I modify the files to fit my workflow?
Of course. All files are fully editable Excel spreadsheets — no locked cells or protected sheets. Add columns, adjust formulas, or restyle them to match your internal reporting standards.
What if the product does not meet my needs?
You are covered by our 7-day money-back guarantee. If it is not the right fit, contact us within 7 days for a full refund.
Ready to take control of your payment gateway reconciliation once and for all?
6 Excel files included: Multi-Gateway Ledger + Settlement Matching + Bank Reconciliation + Clearing Rollforward + Refunds Tracker + Closing Pack — designed to save you hours every month-end.
| الفئات | Sales & Accounts Receivable |
|---|---|
| Job Title | Accountant, Treasury Accountant |
| Level | Advanced |
| Format | Excel |
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